The officers of the Council shall be Chairperson, Chairperson-Elect, Secretary and Treasurer. These officers shall perform the duties prescribed by the bylaws and by the parliamentary authority as specified in Article VIII. The chairperson is elected on a rotating basis from the state agencies on the board. To maintain continuity in leadership, it is intended that the Chairperson-Elect shall assume the position of Chairperson in the following year.
The presiding chairperson of the Council shall appoint a Nominating Committee no later than April. The committee shall present a slate of officers to the Council at the June meeting. Additional nominations may be accepted from the floor for any position except for Chair-Elect unless this position is currently unoccupied. The Council will vote on the slate of officers during the June meeting.
All officers shall be elected to serve for one year or until their successors are elected, with a maximum of two consecutive terms. The term of office shall begin October 1st of each year.
The Chairperson shall convene regularly scheduled Council meetings, shall preside or arrange for other members of the Council's Executive Committee to preside at each meeting in the following order: Chairperson-Elect, Secretary, Treasurer. In the event of a vacancy in the office of the Chairperson, the Chairperson-Elect shall assume the office of the Chairperson for the remainder of the term. Vacancies in the office of Chairperson-Elect or Secretary shall be filled by a special election.
The Secretary shall keep a record of all proceedings/actions taken at the meetings of the Council. The Secretary shall be responsible for keeping records of the AVL, including but not limited to, files, papers, letters, copies of letters, books, minutes, budgets, and any other materials related to the actions of the Council. The Secretary shall also establish a quorum for meetings and notify members of scheduled meetings.
The Alabama Legislature designates the fiscal agent for the AVL. The Treasurer shall serve as a primary point of contact for financial information with the fiscal agent. This includes any and all budgetary matters, including purchasing, licensing, etc.
The Chairperson will coordinate an orientation for all AVL appointments. This will be done on an annual basis or when a new person is appointed to the committee.